JAPAN: My Guide on How to Apply
for a 5-Year Multiple Entry Japan Tourist Visa
Before you start applying for a visa, these are the things you should know first:
1. You can only apply for a visa through an accredited travel agency.
The Japanese Embassy site states that "Effective 30th July 2007, all visa applications except cases indicated in (2) below must be coursed through travel agencies accredited by the Embassy of Japan in the Philippines." (see the exceptions HERE)
This is the list of accredited travel agencies given by the Japanese embassy in Manila: You can access it HERE
I applied for a visa through Rajah Tours and Travel. They charge 1500 pesos as assistance fee and 84 pesos for pick-up and delivery fee (depending on location of pickup and delivery). The Japan visa is free.
The agency charges assistance fee for assessing the documents and evaluating if it's complete. They also make suggestions on what documents to add based on your situation to give you the best chance being granted a visa. That's why I personally think not all agencies are the same. You have to find an agency with a great deal of experience in this respect, with people who will actually assess your unique situation, keep your financial documents secure and private, take care not to lose or misplace your passports, especially the ones with visas attached.
The agency delivery fee covers picking up the passport and the required documents from your stated location and returning the passport to you after the Japanese embassy has returned it to the travel agency.
I highly recommend Rajah Tours. If you wish to make inquiries, you can contact Sandy at jpsese@rajahtravel.com
If the last day of your visit to Japan is on June 1, make sure that the EARLIEST time that you will submit your application is March 1. I tend to apply for a visa very early but I was advised by the travel agency to submit it only 3 months before, since it's not certain that the Japanese embassy will issue a multiple entry 5-year visa.
Apparently, upon submission of the passport and documents, they immediately evaluate and issue the visa. In the experience of the travel agency, if they issue a single entry visa, the usual duration of the visa is only 3 months. So if the last day of your visit in Japan is June 1, and you submit your visa application on March 1, even if they immediately issue a single entry visa good for 3 months, that would be from March 1- June 1. This means the whole duration of travel will be covered by the duration of the visa issued.
REQUIREMENTS FOR THE JAPAN VISA APPLICATION:
Click this for Japan Tourist Visa Requirements from the Japanese Embassy
BELOW IS THE SAMPLE VISA CHECKLIST FOR A FAMILY: THE EMPLOYED HUSBAND, THE NON-WORKING WIFE, AND THE CHILD
VISA CHECKLIST FOR THE EMPLOYED HUSBAND:
1. CURRENT VALID PASSPORT
This means you need an unexpired passport that is valid 6 months from date of travel. For example, if you're leaving the country on December 1 and returning December 8, 2019. You need a passport that remains valid until June 8, 2020. Although Japan allows entry of tourists as long as their passports are unexpired, Philippine immigration and airline check in counters are very strict and does not allow passengers with passports less than 6 months valid to leave the country.
2. ALL OLD PASSPORTS
Although not required by the Japanese embassy site, Rajah tours requires it. The reason perhaps is to give additional information on previous travels that may help in requesting a visa.
If you have a valid US visa, include the passport with the US visa and all passports between the US visa and your current visa.
3. COMPLETED APPLICATION FORM
- You can print the pdf pplication form at https://www.ph.emb-japan.go.jp/files/000163096.pdf
- Print the application form in A4 size paper.
- Fill up the application form having in mind the following rule:
- All items should be filled out. If an item is not applicable, put N/A.
- It must be signed and dated.
- View this sample application form to guide you how to fill up the application form: https://www.ph.emb-japan.go.jp/files/000163097.pdf
- If you're applying for a multiple entry visa, in the portion asking for intended length of stay, write in the blank "no. of days - Requesting for multiple entry". For example, 7 days - Requesting for multiple entry.
4. PHOTO
- One (1) 2 inches x 2 inches or 4.5cm x 4.5cm recent colored photo, with white background.
- The applicant's dress code for the photo: decent, colored top with sleeves (If you're not dressed properly when having the photo taken, Great Image studio lets you choose from a list of outfits they can photoshop in the photo)
- Photo must be recent and taken within 6 months of submission of visa application.
- The photo must not have been previously submitted to the Japan embassy.
- Write applicant’s name and birthdate on back side of the photo.
- Photo must be pasted on the application form, NOT STAPLED.
5. NSO ISSUED BIRTH CERTIFICATE
- It must be issued within one year from date of application from PSA Main Office/Serbilis Outlet Center (Nationwide). You cannot cheat this requirement. The barcode on the lower left portion of the birth certificate reveals the date of issuance of the birth certificate.
- If the birth certificate from Philippine Statistics Office (PSA) is unreadable, or has incomplete information, please submit the birth certificate issued by PSA together with a birth certificate issued by the Local Civil Registrar.
- If the birth certificate is “late registration”, please submit in addition, a baptismal certificate and school record (Form 137) from high school or elementary and School Yearbook (if possible).
- If there is no record in PSA, please submit a “Certificate of Non-Record” from PSA together with a birth certificate from the Local Civil Registrar
- The NSO issued birth certificate is not required if the applicant can submit old or valid passports with USED Japan visa
6. NSO ISSUED MARRIAGE CERTIFICATE (if married)
- IT must be issued within one year from date of applicationfrom PSA Main Office/Serbilis Outlet Center (Nationwide). You cannot cheat this requirement. The barcode on the lower left portion of the birth certificate reveals the date of applicaton for birth certificate.
- In case there is no record in PSA, please submit a “Certificate of Non-Record” from PSA together with the Marriage Certificate from the Local Civil Registrar.
- The NSO issued birth certificate is not required if the applicant can submit old or valid passports with USED Japan visa
7. DAILY SCHEDULE/ITINERARY OF ACTIVITIES IN JAPAN
- You can find in word format the sample schedule of stay form that you can fill up at: https://www.ph.emb-japan.go.jp/itpr_en/00_000035.html
- For sample itinerary, CHECK OUT MY POST:
8. FINANCIAL DOCUMENTS
IF APPLICANT WILL SHOULDER ALL OR PART OF HIS TRAVEL EXPENSES:
a. Original bank certificate
- Validity of Bank Certificate is three (3) month from the date of issue.
- According to Rajah Tours, savings account is the preference of the Embassy of Japan.
- If you are applying for a multiple entry visa under the category of abundant financial capacity, Rajah tours recommends that the savings account must exhibit at least 7 digit figures.
IF GUARANTOR WHO LIVES IN THE PHILIPPINES WILL SHOULDER PART OR ALL OF THE APPLICANT'S TRAVEL EXPENSES:
a. Guarantee Letter signed by the guarantor
- You can find in word format the sample guarantee letter form that you can fill up at: https://www.ph.emb-japan.go.jp/itpr_en/00_000035.html
b. Proof of relationship between guarantor and applicant like birth certificate, marriage certificate, employment certificate, etc.
c. Original bank certificate of the guarantor with the same requirements as the bank certificate mentioned above
d. Clear photocopy of the guarantor’s latest Income Tax Return (Form 2316).
9. LETTER REQUEST FOR MULTIPLE ENTRY VISA
- Fill up the following letter request form: https://www.ph.emb-japan.go.jp/files/000386521.pdf
10. OTHER DOCUMENTS THAT YOU THINK WILL SUPPORT YOUR APPLICATION
THE JAPAN EMBASSY STRESSES: It is applicant’s responsibility to ensure that he/she meet the requirements for the
grant of a visa. Submission of any supporting documents not listed above is
encouraged (e.g. applicant’s economic or social ties with the Philippines, urgent
reasons for visit: medical certificate, wedding invitation).
Although optional, I also submitted a certificate of employment stating position, tenure of service with gross annual income.
Although optional, I also submitted a certificate of employment stating position, tenure of service with gross annual income.
VISA CHECKLIST FOR THE NON-WORKING SPOUSE:
2. All old passports
3. Completed application form
4. Photo
5. NSO issued birth certificate
6. NSO issued marriage certificate
7. Daily schedule/itinerary of activities
8. Guarantee Letter of the Husband who is covering the travel expenses
9. Original bank certificate of the husband/guarantor
10. Clear photocopy of the husband/guarantor’s latest Income Tax Return (Form 2316).
11. Letter request for multiple entry visa
1. Current valid passport
2. All old passports
3. Completed application form
4. Photo
5. NSO issued birth certificate
6. NSO issued marriage certificate of parents
7. Daily schedule/itinerary of activities
8. Guarantee Letter of the parent who is covering the travel expenses
9. Original bank certificate of the parent/guarantor
10. Clear photocopy of the parent/guarantor’s latest Income Tax Return (Form 2316).
11. Letter request for multiple entry visa
WHAT DOCUMENTS OR REQUIREMENTS YOU CAN PREPARE:
6 MONTHS BEFORE SUBMISSION OF APPLICATION:
Note: Do not fill up the date of the document until it's near the day of the application.
1. Current valid passport
2. All old passports
3. Completed application form
4. Photo
5. NSO issued birth certificate
6. NSO issued marriage certificate
7. Daily schedule/itinerary of activities
8. Guarantee Letter
9. Clear photocopy of the latest Income Tax Return (Form 2316).
10. Letter request for multiple entry visa
2 MONTHS BEFORE SUBMISSION OF APPLICATION:
Note: Do not fill up the date of the document until it's near the day of the application.
1. Original bank certificate of the applicant or guarantor.
- The bank certificate is considered only valid for 3 months.
